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Updated: June 2023

Data protection policy for costumers
The purpose of this policy is to show how we collect, use and store your personal information; and also how we protect this information and how you can promote your statutory rights. We strive to protect your personal information in accordance with applicable laws.

Datagarant
P/F Varðin is the datagarant. All information and matters relating to personal data and data protection or any breach thereof must be sent to:

Varðin Pelagic
Havnalagið 11, 800 Tvøroyri
Teldupostur: vpoffice@vardin.fo
Tlf: +298 610680
If you have any questions regarding our processing of personal data, feel free to contact us.
Data Processor
Please contact us if you have questions about how we handle personal information.

Collection of personal data
Personal information is any kind of information that can directly or indirectly identify a living person, such as name, address, email and telephone number. It can also be different kinds of electronic data, such as IP address and MAC address, whether these can be linked to a natural person. We collect personal information in various ways, but for the most part it is directly from you.

Information that is collected when you visit our website vardin.fo (cookies)
When you visit our website vardin.fo we use cookies. Cookies are small text files that websites use to recognize your computer. Cookies are not a program, but an inactive file and can not spread viruses or other malicious programs.
When you visit our website the cookies provide these information:
• Which pages on our website you visit and when
• Which language you have selected
• Which internet browser you use
• Which resolution your screen has
• Which operating system your computer has
• Your IP-address
• Which version of Java your computer has

This information is only used in connection with the website, and to make statistics, that help improve the website.
Information from cookies can not be used to collect personal information about you. No information from cookies is given to others or sold to a third party. You can always reject cookies on your computer, tablet or phone by changing your browser settings. Where these settings can be found, depends on what type of browser you are using. If you do change the settings, please be aware that there might be some functions and services you cannot use, because they rely on the homepage being able to remember the choices you have made. You can also delete cookies you have previously accepted on your browser. If you haven´t previously rejected the use of cookies from vardin.fo, or deleted the cookies, you acknowledge the use of cookies when visiting our website, vardin.fo.
If you want to contact us through our website, or send us emails, or you want to use brochures, or some other material and in that connection you send us your name, email, telephone number or social security number etc. This information will only be used in order to answer your demand and after that they will be deleted.

Processing of personal data in connections with job applications
Job applications to Varðin are usually received through our website vardin.fo, where the applicant has filled out the requested columns and sent the application directly in an email to Varðan Pelagic á Tvøroyri. Only those who it may concern are recipients of the email addresses. Personal information related to the job application will not be stored on the website vardin.fo.
Job applications are stored centrally located in a safe place and only those whome it may concern have access to the applications. If other staff members participate in the recruitment procedure they will get a copy of the applications. When the recruitment procedure is over all the documents are collected and destroyed. No applications are sent to personal email addresses or locally stored on private work computers.
If a job application is received outside the website, the application will be sent to the right person and then deleted in the recipient email-box.
All job applications are treated confidentially, and all applications from those that do not get hired (except those for the ships and the fish factory) will be deleted after 3 months. The application from those who get the job will be stored in a safe place as long as they work for Varðin.
Applications for the fish production at Varðin Pelagic are stored for one year, this is because the work on the pelagic factory is only active for a part of the year (seasonal work). Usually the same people continue in their position, when the new season starts.

Processing of personal data in connection with aid application
Aid applications to Varðin are usually received through our website vardin.fo, where the applicant has filled out requested columns and sent the application directly to an email to Varðin í Gøtu or Varðin Pelagic á Tvøroyri. Only those who it may concern are recipients of the email addresses. Personal information related to the aid application will not be stored on the website vardin.fo. Aid applications are stored centrally located in a safe place and only those who it may concern have access to the aid applications. If other staff-members participate in the treat of the aid applications they will get a copy of the applications. When the procedure is over all the documents are collected and destroyed. No applications are sent to personal email addresses or locally stored on private work computers.
If an aid application is received outside the website, the application will be sent to the right person and then deleted in the recipient mail address. Decided aid applications will not be deleted but stored on a safe place for the purpose of practice and statistics for the aid area.

Information collected by direct connection
if you contact us via email, telephone or in any other way, we will collect personal information about you, so that we can answer your inquiry. It could be e.g. your name, email or telephone number.

Special classification of personal data (sensitive information)
As a rule we do not store sensitive person information; should this be necessary as an exception; we ask for consent to record vulnerable person´s information, even though we have no obligation or statutory right to record sensitive information.

Treatment Authority
All our treatment of personal data take place in accordance with applicable and is treated like this:
• Duties demanded by your job. Including duties under employments contracts
• To comply with applicable law, e.g. the tax law
• Consent from workers to process information

How long do we store your person data
We store your person data as long as long as it is relevant for the registration/processing and use of the personal data. We always store your data as long as you are employed in our company, or as long as we provide you with a service or item.
As mentioned above all job applications are treated confidentially, and all the applications who not get the job, will be deleted after 3 months. Except for applications for the “seasonal-production jobs” at Varðin Pelagic. Also applications for jobs with a “waiting list” where it is assessed to be necessary to keep the job applications for a longer period of time. In addition, personal information must be stored for five years in accordance with the Accounting Act.

Sharing personal data
Sometimes we share personal data with a third party. This could be the public authorities as this is imposed on us by law, or with others, if we have your consent, or we have got it determined by law.

Partners and IT supporters
We use many IT services and systems. In several of these we process personal data. Some of these we host locally, while others are hosted at suppliers or other cloud solutions e.g. Office365, Outlook and Facebook. We secure that your rights are protected and that the safety is preserved when personal data are moved.

Your rights
According to the data protection law you have a number of rights when we treat your data:
You can take back a consent
If our treat of your personal data is based on your consent, you can always take back your consent. We will stop to treat your personal data,that was based on your consent.
Pay attention, if you take back your consent we may not be able to provide you the service you need.

The right to delete
In special cases you can can ask us to deleting personal data that we have on you. However this right is not unconditional, because somtimes some information can not be deleted according the law. Or a certain purpose gives us the right to keep and treat the data.

The right to insight
You have the right to know what information we have about you. The right to insight demands that we can identify special information about you. It may therefore be necessary for you to provide us with additional information, if we can´t identify you with the information we have.

The right to restricted treat
In special cases you can ask to get the treat of your personal data restricted. This means that if the terms for restricted treat are fulfilled, then we can only treat your personal data in special cases.

The right to protest
You can protest the treat of your personal data. If your protest is entiteled, your personal data should not be treated. However, can some information possible be used to lawful purposes.

The right to correct your data
You have the right to correct personal data that is incorrect or misleading, thus that we do not treat information about you that is misleading.

The right to transfer data
You can ask to get your personal data, that you let to us, transferrred back to you in a digital model.

The right to complain
You can always complain to Dátueftirlitið, if you are unsatisfied with how we treat your personal data. You can find contact information for Dátaeftirlitið here www.dat.fo